---------------------------- MY CONTACTS Your Contacts are your wedding rolodex of invited guests complete with address, phone number and e-mail address. You can build your guest list one of two ways: importing Household information from a spreadsheet or by manually adding this information into your account.
Guests - individuals who will be invited to one or more of your wedding-related events. You may have multiple contacts per Household and you must add each individual separately
Household - all contacts you would include on one invitation
Example: Household: Mr. & Mrs. James Smith Guests: James Smith, Jill Smith, Joe Smith
EVENTS You can now customize wedding-related events and compile a separate guest list for each one! In addition to the Ceremony and Reception, you can also create your Bridal/Couples Shower or even your Bachelor/Bachelorette Parties! Each event will even have its own seating chart that coordinates with your guest list.
GUESTS
Q: How do I create a household and add a guest?
You can now create a household and add your guests all in one place!
- Log into your WW account - Click ‘My Wedding’ then ‘Guests’ - Click ‘Add New Household’ from the ‘Overview Tab’ - Enter the Household name (i.e. ‘Mr. & Mrs. John Doe) & enter the address - Click ‘Add Household’
Q: How do I add individual guests to a household?
- Log into your WW account - Click ‘My Wedding’ then ‘Guests’ - Click on a household you would like to add guests to - On the right column, click ‘Add new guest’ - Enter the first & last name, email address and phone number for this guest - Click ‘Add guest’ - Repeat for each guest within a household
Q: How do I add guests to an existing household?
- Log into your WW account - Click ‘My Wedding’ then ‘Guests’ - On the ‘Overview’ tab click on the household name - On the right column, click ‘Add new guest’ - Enter the first & last name, email address and phone number for this guest - Click ‘Add guest’
Q: How do I add a Household?
- Log into your WeddingWire account - Click 'My Wedding' then 'Guests' - From the Overview tab click 'Add new household' - Enter the household's information - In the right hand column, you can add guests by clicking 'Adding new guest' - Click 'Save Household'
Q: How do I build my guest list by importing my contacts?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click ‘Add guests’ - Click ‘Import contacts from excel’ - Download the CSV template - Determine Column Headers - Provide Optional Information within your file - Save spreadsheet and convert to CSV (Comma-Separated- Value) File - Import File
Q: How do I build by guest list by importing guests from an online e-mail service?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Click ‘Add guests to reception’ or ‘Add guests to ceremony’ - Click ‘Import Guests’ on the right-hand side - Select your e-mail provider - Enter your e-mail address and password - Choose the guests to import - Click ‘Assign to household’ - Select an existing household or enter a new one AND Select the event that you would like to import the guests to - Click ‘Import’
Q: How do I edit a guest's information?
You are now able to edit multiple guests at a time or edit one household at a time.
Q: How do I edit an individual guest’s information?
- Log into your WW account - Click ‘My Wedding’ then ‘Guests’ - On the ‘Overview’ tab, click on a specific household - In the right-hand column, click on the guest’s name that you would like to edit - Edit the information, then click ‘Save & Close’
Q: How do I batch edit guest information?
- Log into your WW account - Click on ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click ‘Batch Edit’ - Select the guests you would like to edit by clicking to the left of their names - Select ‘Edit List’, ‘Edit RSVP’, ‘Edit Meal’
Q: How do I edit a Household's information
- Log into your WeddingWire account - Click 'My Wedding' then 'Guests' - On the 'Overview' tab, click the name of the Household you would like to edit - Click 'Save'
Q: Where can I find the inner and outside envelope information?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click on ‘Invitations’ - Now you will be able to view the inner and outside envelope information
Q: How do I enter/edit the inner and outside envelope information?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click on ‘Invitations’ - Click on the space located under ‘Inside Envelope’ or ‘Outside Envelope’ - Enter the inside envelope and outside envelope information then click ‘Save’
*Note* You may also enter your Save-The-Date sent and Invitations sent here!
Q: How do I keep track of my gifts?
You may now keep track of gifts you have received from the many wedding-related events.
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click ‘Gifts’ then ‘Add gift’ - Enter the gift description - Select the household who sent the gift - Enter the date the gift was received - Enter when the thank you was sent - Then click ‘Add Gift’
Q: How do I create an event?
- Log into your WeddingWire account - Click ‘My Wedding’ then click ‘Guests’ - Click the ‘+’ to add a tab and select an event from the list or click ‘create a new event’ - Enter a description of the event - Select whether you’d like to track the meals, track the invitations, and design seating arrangements for this event - Select the list you’d like to invite then click ‘Save’
Q: How do I delete an event?
We allow users to delete unnecessary events; however, at this time, we DO NOT allow users to delete the Ceremony or Reception events.
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select the specific event tab you would like to delete - Click ‘More actions’ then click ‘Delete Event’
*Note* Once an event has been deleted, the information cannot be restored!
Q: How do I establish/edit meal selections for an event?
Each event can have meal selections from which your guests can choose.
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click ‘Settings’ - In the ‘Meals’ box, delete the meals you will not be offering. You may also add meals to the selection by typing the name of the entrée and clicking ‘Add’ - The meals that appear in the ‘Meals’ box should be the meals from which your guests may select - Click ‘Save’
*NOTE* If you would like your guests to select their meal option when they RSVP, be sure that you have selected 'Track meals for this event' and 'Track invitations for this event'
If you do not see an Invitations link, you will have to edit the event listing by following these steps: - Login to your account - Click on 'My Wedding' - Click on 'Guests' - Choose an Event tab - Click on 'Settings - Select 'Track invitations for this event' - Click Save
Q: Where can I find a summary of the meal counts for each event?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - Click ‘Stats’ and in the right-hand column under ‘Meals’ you will see a summary of the guests selections
Q: How do I sort my Guest List alphabetically?
- Log into your WeddingWire account - Click ‘My Wedding’ then ‘Guests’ - Select a specific event tab - To sort alphabetically by guest, click the header for ‘First Name’ or ‘Last Name’ - To sort alphabetically by household, click the header for ‘Household’
Q: How do I export or print my guests addresses?
- Log into your WeddingWire account - Click ‘My Weddings’ then ‘Guests’ - Click 'Reports - Under the specific event you are looking for, click ‘Invitations for XXX’ (i.e. Invitations for Reception) - Click 'Print', 'Export', 'Email' or 'Custom' to select the specific fields you'd like to report *NOTE: In order to view the entire address for the outside envelope, you must expand the cell vertically*
If you do not see an Invitations link, you will have to edit the event listing by following these steps: - Login to your account - Click on 'My Wedding' - Click on 'Guests' - Choose an Event tab - Click on 'More Actions' - Click on Event Settings - Select 'Track invitations for this event' - Click Save
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